# How to Be Culturally Aware in English at Work Globally

> Learn culturally aware English vocabulary and phrases for global tech teams. Master inclusive communication for acknowledging holidays, explaining absences, and writing all-hands messages that respect diverse backgrounds.

- **Author:** Speak Tech English
- **Published:** 2026-08-28
- **Updated:** 2026-09-07
- **Topic:** [Email & Slack](https://app.speaktechenglish.com/knowledge-base/topic/email-slack.md)
- **English level:** B2
- **Guide:** https://app.speaktechenglish.com/knowledge-base/how-to-be-culturally-aware-in-english-at-work-globally

## Short answer

When communicating about cultural holidays in global tech teams, use inclusive phrases like 'For those celebrating...' or 'I'll be observing...' rather than assuming everyone shares the same holidays. Acknowledge different traditions without requiring explanation, and update shared calendars to signal availability.

## Why Cultural Awareness Matters in Global Tech Teams

In distributed engineering teams, your colleagues might be celebrating Diwali in Bangalore, Lunar New Year in Singapore, or Eid in Dubai—all while you're planning a sprint that spans three continents. Cultural awareness isn't about memorizing every holiday; it's about communicating inclusively and avoiding assumptions.

When you assume everyone celebrates the same holidays, you risk alienating teammates. Worse, you might schedule critical deployments or on-call rotations during someone's most important family time. The vocabulary and phrases in this article help you navigate these situations with professionalism and empathy.

> **Pro tip: Shared team calendars:** Encourage your team to mark cultural and religious holidays on a shared calendar. This creates visibility without requiring anyone to explain or justify their observances.

## Key Cultural Awareness Vocabulary for Tech Teams

| Term | Tech Workplace Definition | Example in Context |
| --- | --- | --- |
| observe (v.) | To honor or practice a holiday or tradition | I'll be observing Yom Kippur next week, so I've handed off on-call duties. |
| celebratory (adj.) | Related to marking a special occasion | The team had a celebratory Slack thread for Lunar New Year. |
| commemorate (v.) | To officially remember or honor an event | Our company commemorates Juneteenth as a company holiday. |
| festivities (n.) | Enjoyable activities during a celebration | I'll be joining family festivities, so my response time will be slower. |
| ceremonial (adj.) | Relating to formal traditions or rituals | She's attending a ceremonial family gathering and will be offline. |
| renewal (n.) | A fresh start or restoration | Many spring holidays symbolize renewal and new beginnings. |
| atmospheric (adj.) | Having a special feeling or mood | The office had an atmospheric vibe during the Diwali decorations. |
| sombre (adj.) | Serious, reflective, or solemn | Some holidays are sombre remembrance days, not celebrations. |

Notice how 'observe' is often better than 'celebrate' when you don't know the nature of someone's holiday. Some occasions are sombre (like memorial days), while others are celebratory. Using 'observe' covers both without making assumptions.

## Informal Slack vs. Formal Email: Adjusting Your Register

How you communicate about cultural holidays depends on the channel. Slack allows casual, friendly language, while company-wide emails or all-hands messages need a more inclusive, formal tone.

| Informal (Slack / DM) | Formal (Email / All-Hands) |
| --- | --- |
| Hey team, I'm out for Eid—back Thursday! 🎉 | I will be observing Eid al-Fitr from Monday through Wednesday. Please reach out to [backup] for urgent matters. |
| Happy Diwali to those celebrating! 🪔 | Wishing a joyful Diwali to colleagues observing this festival of lights. |
| Heads up—next week is Lunar New Year, so pings to the APAC team might be slow. | Please note that several team members will be observing Lunar New Year festivities from January 29–31, which may affect response times in the APAC region. |
| I'll be offline for a family thing—it's kind of a big deal culturally. | I will be unavailable due to a significant cultural observance. I've arranged coverage with the team. |

> **Grammar note: 'observing' vs. 'celebrating':** 'Observing' is a safer, more neutral verb that works for both joyful holidays (Diwali, Christmas) and solemn occasions (memorial days, fasting periods). Use 'celebrating' only when you're certain the holiday is festive in nature.

## Common Mistakes: What We Hear vs. Better English

| ❌ Heard at Work (Problematic) | ✅ Better English (Inclusive) |
| --- | --- |
| Merry Christmas, everyone! | Happy holidays to everyone, and Merry Christmas to those celebrating! |
| Why are you taking time off? It's not a real holiday. | Thanks for letting us know—I'll make sure we have coverage. |
| I didn't know that was a thing. | Thanks for sharing—I'd love to learn more about that tradition. |
| Can you just work through it this once? | I understand this is important to you. Let's find someone else for coverage. |
| You people celebrate so many holidays. | Our team has such diverse traditions—it's great to learn about them. |

The phrases on the left may seem harmless but can feel dismissive or exclusionary. The right column shows how small changes create psychological safety and respect.

## Scenario 1: Sending a Culturally Aware Message to a Global Team

You're a PM based in San Francisco, and your team spans India, Germany, and Brazil. Diwali is coming up, and you want to acknowledge it without assuming everyone on the India team celebrates it (India is religiously diverse).

- ✅ 'Wishing a happy Diwali to those on our team who are celebrating! For others, enjoy the long weekend.'
- ✅ 'I know several teammates will be observing Diwali festivities this week. Please check the shared calendar for availability.'
- ❌ 'Happy Diwali to the India team!' (Assumes all Indian colleagues celebrate Diwali)
- ❌ 'Enjoy your vacation!' (Minimizes the cultural significance)

> **Phrase to remember:** 'For those celebrating...' or 'For those observing...' is your safest, most inclusive opener. It acknowledges the holiday without assuming participation.

## Scenario 2: Explaining a Colleague's Unavailability

Your teammate Fatima mentioned she'll be fasting during Ramadan and may have lower energy in the afternoons. A stakeholder asks why she missed a 4 PM meeting.

- ✅ 'Fatima is observing Ramadan this month. She's adjusted her schedule to front-load meetings in the morning. Can we reschedule?'
- ✅ 'She's currently observing a religious holiday that affects her availability in the afternoons. Let me find an alternative time.'
- ❌ 'She's doing some religious thing.' (Dismissive and vague)
- ❌ 'She's fasting, so she's tired.' (Overshares and may embarrass your colleague)

Note the grammar: 'Fatima is observing Ramadan' uses the present continuous to describe an ongoing, temporary situation. This is more natural than 'Fatima observes Ramadan' (which sounds like a permanent habit).

_This guide has interactive exercises on the page: https://app.speaktechenglish.com/knowledge-base/how-to-be-culturally-aware-in-english-at-work-globally_

## FAQ

### How do I acknowledge a cultural holiday I'm not familiar with?

Use inclusive phrases like 'For those observing [holiday], I hope it's meaningful for you.' You don't need to know every detail—showing awareness and respect is what matters. If appropriate, you can add 'I'd love to learn more about it.'

### Should I say 'celebrate' or 'observe' when talking about holidays?

'Observe' is safer and more neutral. Some holidays are sombre remembrance days, not celebrations. 'Observe' works for both festive occasions (Diwali, Christmas) and reflective ones (memorial days, fasting periods).

### How do I explain a teammate's absence during a cultural holiday to stakeholders?

Keep it professional and brief: 'They're observing [holiday] and have adjusted their availability. Can we reschedule?' Avoid oversharing details about religious practices unless your colleague has shared them publicly.

### Is it okay to wish 'Merry Christmas' to a global team?

It's better to say 'Happy holidays to all, and Merry Christmas to those celebrating!' This acknowledges the season while being inclusive of colleagues who may observe different holidays or none at all.

### How can I make sprint planning more culturally aware?

Maintain a shared team calendar with cultural holidays marked. Before planning sprints or on-call rotations, check for conflicts. Ask openly: 'Are there any holidays or observances coming up that we should plan around?'


## Related

- [How to Communicate Confidently in English at Work on Global Tech Teams](https://app.speaktechenglish.com/knowledge-base/how-to-communicate-confidently-in-english-at-work-on-global-tech-teams.md)
- [How to Describe Scale and Complexity in English at Work](https://app.speaktechenglish.com/knowledge-base/how-to-describe-scale-and-complexity-in-english.md)
- [How to Handle Words With Multiple Meanings in English at Work](https://app.speaktechenglish.com/knowledge-base/how-to-handle-words-with-multiple-meanings-in-english.md)
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