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Meetings & Communicationnoun · /ˈmiːtɪŋ noʊts/

meeting notes

In simple English

Meeting notes are informal written summaries created during or immediately after a meeting to document what was discussed, what decisions were made, and who is responsible for follow-up tasks. In tech companies, meeting notes are essential for keeping team members aligned, especially in distributed teams where not everyone can attend every meeting. They differ from 'minutes,' which are the official, formal record of a meeting. Meeting notes are typically more casual and personalized, often written by the person attending the meeting for their own reference or to share with the team. They may include timestamps, participant names, key discussion points, decisions, and action items with owners and deadlines. Many teams store meeting notes in shared documents (Google Docs, Confluence, Notion) for easy access and reference.

How to write and structure meeting notes effectively in a tech team setting

At a glanceCEFR B2
Commonness5/5
Versatility4/5
FormalityCasualFormalNeutral
Spoken ↔ WrittenSpokenWrittenBoth
Directness ↔ DiplomaticDirectDiplomaticDirect
RegionUS and UK
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Say it like this

✓Can someone take notes during the meeting?
✓I will send the meeting notes to the team after we finish.
✓Did you catch those meeting notes from yesterday?

Real examples

in a standup

"Sarah, could you share the meeting notes from the architecture discussion so everyone knows the decision we made?"

in an email

"Attached are the meeting notes from our sync with the product team covering the Q3 roadmap priorities."

in a Slack message

"I have uploaded the meeting notes to our Confluence page; please review the action items assigned to you."

Don't say this

Handle with care. Often confused with 'minutes' (official formal record). Meeting notes are usually informal and personal, while minutes are the official documented record.

✕I will create the meeting notes during the call so I do not forget anything.
✓I will take notes during the call so I do not forget anything.— Use 'take notes' as the action verb, not 'create notes.' 'Create meeting notes' is possible but less natural than 'take notes.'
✕The meeting notes are the official record of what happened.
✓The minutes are the official record; the meeting notes are informal notes for reference.— Meeting notes are personal or informal records, whereas 'minutes' is the formal, official documentation of a meeting.
✕Can you meeting notes this decision?
✓Can you note this decision in the meeting notes?— Meeting notes is a noun, not a verb. Use it as a noun phrase or use 'take notes' or 'document' as the verb.

Other forms

noun

meeting notes

"The meeting notes clearly outlined the three action items we need to complete."

noun phrase

take meeting notes

"Who will take the meeting notes for this sync?"

noun phrase

share meeting notes

"Please share the meeting notes with anyone who could not attend."

noun phrase

review meeting notes

"Before we close, let us review the meeting notes to confirm everything is accurate."

Often used with

take meeting notesTo write down information during a meeting
share meeting notesTo distribute the notes to team members, usually by email or document link
review meeting notesTo check the notes for accuracy before finalizing and sharing
send meeting notesTo distribute notes, often via email to attendees or broader team
upload meeting notesTo place notes in a shared repository like Confluence or Google Drive
detailed meeting notesComprehensive notes with full context and details
action items in meeting notesSpecific tasks assigned during the meeting that are documented in notes

Similar words

notesMore casual, shorter form; commonly used in tech
minutesMore formal and official; the documented record of a formal meeting
summaryA condensed version; less detailed than full meeting notes
recapAn informal summary of what was discussed; often spoken or brief

Opposites

unrecorded discussionundocumented meeting

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Practice

Try it

4 quick exercises

Pick the most natural phrasing

1. Your colleague is about to lead a meeting. What do you ask?

Complete the sentence

2. After the standup, I always _______ the meeting notes to our team Slack channel so everyone stays informed.

Spot the mistake

3. Which sentence uses 'meeting notes' incorrectly?

Rewrite naturally

4. Rewrite this in natural tech English: 'I wrote down everything we talked about in the meeting and I will send the document to everyone tomorrow.'

Questions

Quick poll

Have you said "meeting notes" in a standup this week?

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